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October 14, 2016

MAJOR CHANGE on the B13 Transition (Special Ed) Compliance Review Process

by Elaine Cook

There has been a major change in the B13 Transition File Review process starting this year.  In the past, schools had been a part of a 5-year cycle that was followed by the state site visit.  The site visit process has been replaced with differentiated accountability.  This will now be the method used for the Special education file review.  Starting this school year in December, all districts in our AEA serving students of transition age (13 or above) will have IEPs randomly pulled by the Department of Ed.  Those districts that had been scheduled for a 2016-17 B13 file review will instead be included in this new file review process.  The criteria for review remain the same.  BOTTOM LINE:  chances are good that the MAJORITY/ALL of our schools will probably have IEPs pulled for review this year!

So, what does that look like?  Beginning in the 2016-17 school year, the secondary transition file review will be conducted in a three-year cycle.  The first year of the cycle (2016-17), file reviews will be completed for every district across the state.  There will be 670 IEPs reviewed this year from each AEA.  This data will be used to set the desired threshold levels for universal, targeted and intensive support for the following year(s):

    • Districts in the universal level will not need to have IEP file reviews until the next statewide data collection period (3 years, the 2019-20 school year).
    • Districts in the targeted and intensive support levels will have file reviews every year until the next statewide data collection period.  The resident AEA will be responsible for file review in Years 2 and 3 of the cycle.
      • Descriptions of the supports to be provided at each level will be shared later this year.

AEA staff will complete the file reviews during the data collection window beginning December 1, 2016 – June 30, 2017.   The IEPs to be reviewed will be randomly assigned and equally distributed across all AEAs.  This means that AEAs will be reviewing IEPs from districts outside of their own AEA.

If you have any questions, please feel free to contact either of the transition coordinators (Diane Nelsen @  or Elaine Cook @ ) or Chris Wells @ .


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